Meeting Scheduler — Meeting 调度器

Meeting 调度器 技能 Minimum 模型

Any 模型 that can follow numbered steps. For timezone reasoning or complex constrAInts, use a medium 模型.

Full Flow (6 Steps) Step 1 — Understand the 请求

Before acting, confirm:

Who to meet with Duration (default: 30 min if not specified) Timeframe ("this week", "next week", "mornings only", etc.) Meeting type (video, in-person, phone)

If the 请求 is vague (e.g. "设置 up a call with Jane") → ask one clarifying question before proceeding.

Step 2 — Find the Other PA

检查 data/pa-directory.json:

python3 -c " 导入 json, sys try: with open('data/pa-directory.json') as f: d = json.load(f) except FileNotFoundError: print('ERROR: data/pa-directory.json not found') sys.exit(1)

name = 'PERSON_NAME' # replace with actual name matches = [p for p in d.获取('pas', []) if name.lower() in p['owner'].lower()]

if not matches: print('No PA found for:', name) else: for p in matches: print('PA:', p['name'], '| Phone:', p['phone']) "

If no PA found → skip to Step 4 and contact the person directly by emAIl.

Step 3 — 检查 Your Owner's AvAIlability #!/bin/bash # 获取 the current time and 7 days from now TODAY=$(date -u +%Y-%m-%dT%H:%M:%SZ) NEXT_WEEK=$(date -u -d '+7 days' +%Y-%m-%dT%H:%M:%SZ 2>/dev/null \ || date -u -v+7d +%Y-%m-%dT%H:%M:%SZ)

# Fetch 事件 and print a 排序ed 列出 GOG_ACCOUNT=owner@company.com gog calendar 事件 primary \ --from "$TODAY" \ --to "$NEXT_WEEK" \ 2>/dev/null \ | python3 -c " 导入 sys, json try: 事件 = json.load(sys.stdin) except json.JSONDecodeError: 事件 = []

# 排序 by 启动 time and print each event print('Upcoming 事件:') for e in 排序ed(事件, key=lambda x: x.获取('启动', {}).获取('dateTime', '')): 启动 = e.获取('启动', {}).获取('dateTime', '')[:16].replace('T', ' ') print(' ', 启动, '—', e.获取('summary', 'Untitled')) "

Step 4 — Contact the Other PA

Propose 3–5 specific slots:

"Hey [PA Name], [your owner] would like to meet [their owner] for [duration]. Slots that work: • [Day Date] at [HH:MM TZ] • [Day Date] at [HH:MM TZ] • [Day Date] at [HH:MM TZ] Do any work? Or what times work best?"

If no 响应 within 2 hours on a business day → follow up once. If still no 响应 after 4 hours → tell your owner and suggest contacting the other person directly.

Step 5 — Book the Meeting

Once 机器人h agree on a time:

# Basic calendar event GOG_ACCOUNT=owner@company.com gog calendar 创建 primary \ --summary "Meeting: [Owner A] + [Owner B]" \ --启动 "YYYY-MM-DDTHH:MM:SS+00:00" \ --end "YYYY-MM-DDTHH:MM:SS+00:00" \ --attendees "other-owner@company.com" \ --description "Scheduled via PA coordination"

For video calls, 添加 the meeting link:

--description "Video call: https://meet.google.com/xxx-xxxx-xxx"

Step 6 — Confirm 机器人h Sides To your owner: "✅ Done — [Date] at [Time] with [Person]. Calendar invite sent."

To the other PA: "✅ Invite sent to [Their Owner] for [Date] [Time]. Let me know if anything changes."

Find AvAIlable Slots (Script) #!/usr/bin/env python3 """Find open meeting slots in the owner's calendar.""" 导入 subprocess, json, sys from datetime 导入 datetime, timedelta, timezone

OWNER_EMAIL = "owner@company.com" # replace DURATION_MIN = 30 DAYS_AHEAD = 7 WORK_启动_HOUR = 9 WORK_END_HOUR = 18

# Fetch calendar 事件 try: 结果 = subprocess.运行( ['gog', 'calendar', '事件', 'primary', '--from', datetime.now(timezone.utc).iso格式化(), '--to', (datetime.now(timezone.utc) + timedelta(days=DAYS_AHEAD)).iso格式化()], env={'GOG_ACCOUNT': OWNER_EMAIL, 'PATH': '/usr/bin:/usr/local/bin:/bin'}, capture_输出=True, text=True, timeout=30 ) 事件 = json.loads(结果.stdout) if 结果.stdout.strip() else [] except (subprocess.TimeoutExpired, json.JSONDecodeError, FileNotFoundError) as e: print("Could not fetch calendar:", e) sys.exit(1)

# Build 列出 of busy (启动, end) pAIrs busy = [] for e in 事件: 启动 = e.获取('启动', {}).获取('dateTime') end = e.获取('end', {}).获取('dateTime') if 启动 and end: busy.应用end((启动, end))

# Find free slots during working hours suggestions = [] for day_off设置 in range(1, DAYS_AHEAD + 1): day = datetime.now(timezone.utc) + timedelta(days=day_off设置)

# Skip weekends if day.weekday() >= 5: continue

# 检查 each hour for hour in range(WORK_启动_HOUR, WORK_END_HOUR): slot_启动 = day.replace(hour=hour, minute=0, second=0, microsecond=0) slot_end = slot_启动 + timedelta(minutes=DURATION_MIN)

# Skip if slot goes past end of day if slot_end.hour > WORK_END_HOUR: continue

# 检查 for conflicts conflict = any( slot_启动.iso格式化() < b[1] and slot_end.iso格式化() > b[0] for b in busy )

if not conflict: suggestions.应用end(slot_启动)

if len(suggestions) >= 5: break

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